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서울 지역 administrative assistant 관련 취업정보

정렬방식: -
채용공고 30개

Job Post Details

Korea Executive Assistant - job post

PepsiCo
3.7 out of 5
서울

지역

서울

상세 직무 내용

Overview:
Fully support MUGM by performing his daily office routine work and diversified administrative, operational and organizational duties in a responsible, cost effective and confidential manner.
Responsibilities:
EA Role
  • Reviews, proofreads, and formats all correspondence prepared for the GM’s signature to ensure accuracy and completeness, as well as consistency with the association’s policy standards and exercises good judgment in following up with staff to ensure deadlines are met on documents requiring the GM’s signature;
  • Handles confidential and sensitive information with poise, tact, and diplomacy.
  • Schedules and organizes all activities such as meetings, travel, car services, and association activities for the GM;
  • Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay
  • Produces meeting summaries and maintains and tracks GM’s priority lists of projects and other board memberships and responsibilities;
  • Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff;
  • Handles all business finances, reconciles credit card statements and manages all expense reports in a timely manner;
  • Works independently and within a team on special and ongoing projects when necessary;
Travel, Meeting & Events Support
  • Coordinate all travel, including visas, passport renewals, air, hotel and limo reservations. (Local & International).
  • Coordinate meetings (Local & Overseas) with close attention to detail.
  • Support expat VPs, Directors and managers on reasonable personal issues when local language support is needed.
  • Handle booking/Visa of international visitors
  • Ensure phone messages and communications are accurate and prioritized and email when MUGM is traveling; alert to any urgent issues and handle some issues directly
  • Coordinate meetings (events, conferences, trainings, interviews, etc)
  • Maintain electronic calendar for self and MUGM
  • Meeting scheduling and calendar management and coordination required with great attention to detail. This includes normal business meetings, luncheons and off-site management meetings. Arrange & Set-up Tele-conference / Video Calls.
  • Assist event planning team with Department functions.
  • Assist and provide support to senior level overseas management, including documents require for visas/hotel bookings/services and all other logistics while in Korea
  • Partners with HR in coming up with regular engagement activities and town halls.
Office Administration
  • Provide other admins with admin work instructions & training in order to support each function properly. Mentor assistants and other new staff. Liaison with other departmental executive assistants for communication, fostering of good working relationships, problem solving, information sharing. Work with executive assistants to develop and maintain correspondence guidelines and advise all support staff on proper correspondence processes and procedures;
  • Work for provision of efficient office environment with safety, clean and space for all PCK employee’s satisfaction
  • Maintain office efficiency by planning and implementing office systems, layouts, equipment procurement and repairing if necessary
  • Perform general office duties for the MU , such as ordering supplies , maintaining records management, and performing basic bookkeeping work.
  • Handles the admin onboarding requirements of new employees such as employee data form, credit card application, health insurance enrollment, laptop and other office supplies issuance.
  • Assists HR in scheduling the onboarding sessions of new employees
  • Handles the employee exit requirements of resigned employees such as exit form and termination of credit card, health insurance and return of laptop and other office supplies
  • Maintain office safety arranging regular testing for electrical equipment and safety devices
  • Manage the key-document keeping of contract
    • EBA, License Agreement & co-up Agreement for Marketing
    • Company historical reference like BOD meeting documents
  • Confidential employee files
  • G&A/A&M/T&E, Citibank transaction statement for Finance
  • Do for new building search works on office lease whenever necessary and company car rental service works, and maintain office assets
  • Manage IT server room facility with agency to organize IT equipment installment and provide necessary support to BIS team once request occurred
  • Perform general office duties, such as ordering supplies, maintaining records management, and performing basic bookkeeping work.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Process all expense reports. Pull travel and miscellaneous expenses together to reconcile in Oracle.
  • Maintain all miscellaneous accounts / invoices for payment.
  • Maintain accurate accounts for other and income tax purpose.
Qualifications:
  • Bachelors Degree
  • Additional Secretarial Business School
  • Minimum 3 years experiences and/or training in secretary.
  • High Degree of skill on PC’s, Word processing and modern office equipment.
  • Fluency in English (both in written and spoken)
  • PowerPoint skills
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